Archives & Records Coordinator – ACLU

The New York Civil Liberties Union seeks a full-time Archives & Records Coordinator. The qualified candidate will work under the supervision of the Deputy Director and oversee implementation, maintenance and management of the NYCLU archives and office-wide records and files. The ideal candidate has prior experience and success in working with development and creation of archival finding aids, databases. The Archives & Records Coordinator will work with staff across all departments of the organization in implementation and enforcement of record retention policies and practice, and will also supervise student interns when necessary.


  • Work independently on preparation and initial inventory review phase of the NYCLU Archives, as specified in the agreement between the NYCLU and SUNY Albany M.E. Grenander Department of Special Collections and Archives.
  • Serve as primary liaison between NYCLU and SUNY Albany Archives, overseeing and facilitating exchange of records.
  • Work in collaboration with NYCLU staff to develop systems and protocol to be adopted in its record retention policy and oversee enforcement and practice of said policy.
  • Create reference aids such as accession lists, indexes, guides.
  • Respond to reference inquiries and maintain a record of these activities.
  • Survey and appraise records for the NYCLU offices.
  • Carry out records retention and disposition procedures.
  • Digitize archival collections and create metadata on electronic records management databases.
  • Identify appropriate standards or best practices to be adopted for the NYCLU.
  • Manage workflow and monitor operation.
  • Serve as liaison to the ACLU Archives at the National Offices in archival and records-related issues.


  • 1 – 3 years work experience in a library, archives or information center with a master degree in American history, library studies, or information science required.
  • Certificate or training in archival and records management with an understanding in basic archival principles and practices and/or work experience strongly preferred.
  • Must be detail-oriented and organized with strong written and oral communication skills and strong research skills.
  • Knowledge and experience with computer applications in the Microsoft Office suite, digital imaging software, experience with InMagic applications preferred.
  • Ability to work independently and collaboratively, including some supervisory skill.
  • Must be able to lift 35 – 40 pound record storage boxes.

The NYCLU offers a comprehensive compensation and benefits package, commensurate with experience and within parameters of the NYCLU compensation scale.

If you are a proactive and resourceful team player with a passion for public interest issues, please send a cover letter (with salary
requirements) and resume by email to Reference – Archives & Records Coordinator – in the subject line.

The NYCLU is an equal opportunity/affirmative action employer and encourages applications from women, people of color, persons with disabilities, and lesbian, gay, bisexual, and transgender individuals.