Special Events Coordinator – School of Professional Studies

spsSince its inception in 2003, the School of Professional Studies of the City University of New York (CUNY SPS) has launched fourteen degrees – eight bachelor’s degrees open to students with 24 or more college credits who wish to complete their undergraduate studies, and six master’s degrees – and more programs are currently in development. CUNY SPS leads the University in developing and operating online degree programs, and trains faculty throughout CUNY in online instruction. CUNY SPS is also the home of the Joseph S. Murphy Institute for Worker Education and Labor Studies, which offers higher education programs for working adults and union members, and serves as a nationally-recognized center for scholarship and resources for labor, academic, and community leaders seeking a deeper understanding of labor and urban issues.

Reporting directly to the Events Manager, the Special Events Coordinator is responsible for administrative support of event management, including logistics and planning with internal clients and external vendors.

Specific responsibilities include but are not limited to:

  • Providing logistical support for an ongoing calendar of events.
  • Assisting with administration and operation of School-wide venue reservation and scheduling system.
  • Assisting with the management of the College’s commencement ceremony, events through the Dean’s office, and other CUNY-wide events.
  • Assisting in representing the CUNY School of Professional Studies to internal and external organizations and vendors, handling many inquiries independently.


  • Assists in planning, preparing for, and executing special events of various kinds.
  • Assists in logistical and program planning for seminars, conferences, and special events.
  • Represents unit to internal and external organizations and vendors, handling many inquiries independently.
  • Organizes correspondence, accounts, contracts, and billing for all events.
  • Creates and distributes marketing communications and materials; create and distribute any required event materials.
  • Coordinates invitations, reservations, and ticket arrangements as needed; manages travel arrangements and/or special guest requirements.
  • Assures technology and equipment are available as needed and operate properly.
  • Collects information to evaluate program/event success, and report results to management.


Bachelor’s Degree required.


Preferred Qualifications:

  • A four year degree in a related field (communications, marketing, business, or hospitality)
  • At least two (2) years of professional work experience in a Special Events Office highly desirable
  • Experience in commencement planning and conferences
  • Strong proficiency with CVENT system
  • Strong proficiency with Microsoft Access, Excel, Word, PowerPoint, and Outlook; adept at learning new technology tools
  • Strong oral and written communication skills
  • Ability to think creatively
  • Ability to operate in a fast-paced environment
  • Availability to work early days, nights and weekends as needed
  • Ability to lift up to 25 pounds

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